Potential Supplier Information Notice

PRIVACY INFORMATION NOTICE

TO NATURAL PERSONS OF THE POTENTIAL SUPPLIERS

Italtel S.p.A. with headquarters in Settimo Milanese (Castelletto), Milan, Via Reiss Romoli, in its capacity of Data Controller of the processing (hereinafter referred to as “ITALTEL” or the “Data Controller”), pursuant to Art. 13 and 14 of the Regulation (EU) 2016/679 (“GDPR”) wishes to inform you of the following:

TYPE OF PERSONAL DATA

Your personal data are made up of common data such as personal data, your email, your telephone details, your employment position within the Company that could have  a contractual relationship of supply of products and/or services with ITALTEL, etc.

PURPOSE

The personal data may be processed for the following purposes:

  • Purpose of a pre-contractual nature of your request (or of the company that you represent for the offer) or at our request for the formulation of the estimate, or in general of information of a commercial nature;
  • execution of the related management obligations such as the archiving of the offer and the fulfilment of the obligations required by the ISO standard;
  • fulfilment of law obligations (e.g. privacy legislation);
  • verification of economic solvency through consultation of public databases managed by companies authorised in accordance with applicable regulations;
  • corporate security purposes to allow easy access to the headquarters;
  • cyber security;
  • any defensive needs.
PROCESSING METHODS

The processing  will be performed  using manual and/or computerized and digital instruments, suitable to guarantee the security and confidentiality of the data.

SOURCE OF DATA AND NATURE OF THE TRANSFER

The transfer of data is optional but necessary for the purpose of evaluating your offer. Your data are collected from you or your employer or company that you represent for the offer, or have been provided to ITALTEL by third parties (for example, in the context of special events by parties with which ITALTEL maintains commercial relationships).

LEGAL BASIS OF THE PROCESSING

Data may be processed for legitimate interest, pre-contractual obligations and related legal obligations. The legal basis of the processing consists of, in the event that you are the interlocutor of ITALTEL, the legitimate interest of the Data Controller to the processing of data, as well as from the fulfilment of the pre-contractual and legal obligations with the company of which you are referring. The legitimate interest is also constituted by the purposes of security, defensive (video surveillance in the case of accessing our offices) or communication within the group. You can always object to the processing carried out for the legitimate interests of the Data Controller.

The Data Controller, in the event of exercising the right to object, refrains from further processing of personal data unless he/she demonstrates compelling legitimate grounds for the processing that overrides the interests, rights and freedoms of the data subject, for the assessment, exercise or defence of a legal claim.

DATA TRANSFER

Your personal data may be communicated to companies of the group, as well as to third parties to ensure the exercise of the right of defence (law firms) or judicial authorities, in compliance with orders of the same. The data in question may be communicated to other parties only if necessary for the purposes of the prevention or detection or repression of crime, in compliance with the regulations governing the matter.

DATA RETENTION

Your data will be stored for the period strictly necessary for the fulfilment of legal obligations, pre-contractual obligations in order to evaluate whether or not to accept the offer and during the whole period of existence of the need of the estimated service or product and, if required, for the exercise of the right of the Data Controller’s defence.

RIGHTS

At any time you may exercise your rights towards the Data Controller referred to in Chapter III of the GDPR, such as the right of access, rectification, integration, erasure, processing restriction, portability and the right to object in the presence of the legal conditions.

The right of opposition (opt-out) the processing can be invoked at any time to the processing inherent in the purpose of promotion.

In order to assert your rights, you must send a communication to the registered address of ITALTEL by specifying the subject “Privacy” to the recipent. Alternatively, such communication can be transmitted via email to the email address privacy@italtel.com, or by contacting the Data Protection Officer (DPO) by sending an email to the email address dpo@italtel.com. In the same manner, you can request the list of those responsible for internal and external treatment.

Finally, please remember that you may lodge a complaint before the Guarantor for the protection of personal data (www.garanteprivacy.it).

 

Settimo Milanese, 25 May 2018

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