INFORMATION NOTICE ON THE PROCESSING OF PERSONAL DATA
CONTACT PERSONS OF THE POTENTIAL SUPPLIERS
Italtel S.p.A. with registered office at Viale L. Schiavonetti, 270/F, 00173 Rome, in its capacity of Data Controller (hereinafter referred to as “ITALTEL” or the “Data Controller”), pursuant to Art. 13 and 14 of the Regulation (EU) 2016/679 (“GDPR”) wishes to inform you of the following.
CATEGORIES OF PERSONAL DATA
Your personal data are made up of common data such as your name, your e-mail, your telephone numbers, and your employment position within the Company that could have a contractual relationship for the supply of products and/or services with ITALTEL.
PURPOSE OF THE PROCESSING
Your personal data may be processed for the following purposes:
- pre-contractual at your request (or the Company that you represent for the offer) or at our request for a quotation or, in general, for commercial information;
- execution of the related management obligations such as the offer storage and the fulfilment of the obligations required by the ISO standards;
- fulfilment of legal obligations;
- verification of the solvency by consulting public databases managed by authorised companies according to applicable regulations;
- security to allow you access to the ITALTEL premises;
- information security;
- any defence needs.
The processing will be performed using manual and/or automated means that are appropriate to ensure data security and confidentiality.
SOURCE OF DATA AND NATURE OF THE PROCESSING
Your data are collected from you or your employer or the Company that you represent for the offer, or have been provided to ITALTEL by third parties (for example, in the context of promotion events or by companies in commercial relationships with ITALTEL).
The provision of data is optional but necessary for the purpose of evaluating your offer.
LEGAL BASIS OF THE PROCESSING
The legal basis of the processing concerns the legitimate interest of the Data Controller, as well as the fulfilment of the pre-contractual and legal obligations with the company of which you are the contact person.
The legitimate interest also concerns by the purposes of security, defence (video surveillance in the case of accessing the premises of the Data Controller) or communication within the Italtel You can always object to the processing carried out for the legitimate interests of the Data Controller.
The Data Controller, in the event of exercising the right to object by the data subject, refrains from further processing of personal data unless he/she demonstrates compelling legitimate reasons for the processing that overrides the interests, rights and freedoms of the data subject or for the establishment, exercise or defence of legal claims.
DATA TRANSFER OF PERSONAL DATA
Your data may be disclosed to companies of ITALTEL Group, as well as to third parties to ensure the exercise of the right of defence (law firms) or judicial authorities, in compliance with their
The concerned data may be disclosed to other parties only if necessary for the purposes of prevention, detection or repression of crime, in compliance with the applicable
Your data will be stored for the period strictly necessary for the fulfilment of legal obligations, pre-contractual obligations in order to evaluate whether or not to accept your offer and during the whole period of existence of the need of the estimated service or product and, if required, for the exercise of the right of the Data Controller’s defence.
DATA SUBJECTS’ RIGHTS
At any time, you may exercise your rights towards the Data Controller referred to in Chapter III of the GDPR, such as, for example, the right of access, rectification, integration, erasure, restriction of processing, portability and the right to object in presence of legal conditions.
In order to assert your rights, you shall send a communication to the registered address of ITALTEL by specifying “Privacy” in the subject. Alternatively, such communication can be sent to the e-mail address firstname.lastname@example.org, or by contacting the Data Protection Officer (DPO) by sending an e-mail to email@example.com. In the same manner, you can request the list of Data Processors.
Finally, please remember that you may lodge a complaint to the Italian Data Protection Authority (www.garanteprivacy.it).
Rome, 14 April 2022